L.I.F.E. Long Itchington and Surrounding Villages For the Earth

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Constitution

• 1. Name: the name of the organisation shall be ‘Long Itchington and Surrounding Villages For the Earth:’ - in acronym form: L.I.F.E.
• 2. Object: the object of L.I.F.E. shall be to raise awareness locally and show people how, by taking often simple steps, they can reduce their carbon footprint and, in turn, their impact upon our environment, thereby helping to combat global warming.
• 3. Organisation: the business and management of L.I.F.E. shall be administered by a Committee which shall be appointed as described below.
• 4. Membership: membership of L.I.F.E. shall be open to any individual living within eight miles of the Pond, Long Itchington, subject to the individual’s agreeing to abide by the decisions and rules of the organisation and to having paid the annual membership fee.
• 5. Officers: Officers of the organisation shall be the Chair, Secretary and Treasurer. The Committee may appoint other officers as they see fit. The offices any such other officers hold must be reviewed at the next following Annual General Meeting [A.G.M.]
• 6. Committee:
  • 6.1 The Committee shall consist of the Chair, Secretary, Treasurer and up to four other members of the organisation elected at the A.G.M.
  • 6.2 The Chair and/or Secretary may invite to any Committee meeting, in a consultative or advisory capacity, any member(s) as they think fit.
  • 6.3 The Committee shall have the power to fill any vacancy in their membership which occurs between one AGM and the next.
  • 6.4 The Committee has the power to co-opt additional members. Any co-opted member shall have the same rights, privileges and collective responsibility as other Committee members. Such co-options shall end at the AGM next after their co-option.
  • 6.5 The Committee shall meet as necessary and the Secretary shall give all members of the Committee not less than seven days’ notice in writing of the date and place of the meeting together with an agenda or, at the least, notice of any non-routine items to be discussed.
  • 6.6 A quorum shall consist of four voting members.
  • 6.7 Committee decisions shall be made by majority vote of those present and entitled to vote. The Chair (or anyone else presiding at the meeting) shall have a casting vote.
  • 6.8 The Committee shall have powers to appoint sub-committees, the members of which need not be members of the Committee but must be members of L.I.F.E. The Chair, Secretary and Treasurer shall be ex officio members of all sub-committees.
  • 6.9 Committee meetings shall be open to any member of L.I.F.E. to attend but only Committee members shall be entitled to vote.
  • 6.10 Committee members shall be elected for a one-year period; retiring members shall be eligible for re-election.
• 7. L.I.F.E. Meetings:
  • 7.1 L.I.F.E. shall hold an Annual General Meeting in February or March to transact this business:
    • a) to receive officers’ reports, including the audited accounts for the previous year to 31st December.
    • b) to elect for the following year the Chair, Secretary and Treasurer
    • c) to elect up to four other members of the Committee
    • d) to review membership
    • e) to review past progress and plan future proposals
    • f) any other business.
  • 7.2 An Extraordinary General Meeting shall be called within four weeks of receipt of a written request for such a meeting from the Chair or from not less than six members. Such request shall specify the reason(s) for requiring a meeting to be convened and the meeting shall confine its business to that arising directly out of the reason(s) so specified.
  • 7.3 The Committee may call other General Meetings as required.
  • 7.4 The Secretary shall give members at least 7 days’ written notice of General Meetings. ‘Written’ here includes email.
  • 7.5 Decisions of the organisation shall be made by a majority of the votes of those present at the meeting entitled to vote, i.e. those members whose subscription is current at the time of the meeting. The Chair (or anyone else presiding at the meeting) shall have a casting vote.
• 8. Finance:
  • 8.1 The organisation’s financial year shall run each year to 31st December.
  • 8.2 There shall be an annual subscription. The level of subscription shall be reviewed at each AGM for the ensuing year.
  • 8.3 An Honorary Auditor shall be appointed at each AGM.
  • 8.4 The income and property of the organisation shall be applied solely towards the carrying out of the objects of the organisation.
• 9. Amendments:
  • 9.1 Amendments to the Constitution may be made only at a General Meeting by the majority of votes of those present and entitled to vote.
  • 9.2 Notice of the proposed amendment(s) shall be circulated to all members not less than 14 days before the said meeting.
• 10. Dissolution: In the event of the organisation’s being dissolved, any properties or monies remaining after its debts and liabilities have been settled shall be applied to some purpose or organisation whose objects correspond with those of L.I.F.E.

Adopted 27.03.07.